MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, February
18, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth
Cassel District
Manager
William
Capko District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
John
McKune District
Consultant
Jan Zilmer Human Resources
Ed Stover Water
Department
David McIntosh Wastewater
Department
Randy Frederick Drainage
Shawn Frankenhauser Drainage
Steve
Seigfried Field
Superintendant
The
following is a summary of the minutes and actions taken during the February 18,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.
Cassel called the meeting to order at 4:00 p.m. and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the January 28, 2013 Meeting
There not being any,
On
MOTION by Mr. Mena seconded by Mr. Holland with all in favor the minutes of the
January 28, 2013 meeting were approved.
THIRD ORDER OF BUSINESS Audience Comments
There
not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Culvert
Cleaning Bid
Three bids were submitted and staff
recommends the lowest bid from Fish Tec in the amount of $95,000.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the culvert cleaning bid was awarded to Fish Tec
in the amount of $95,000
FIFTH ORDER OF BUSINESS Discussion and
Approval of Change in Credit Card Processor
The following was discussed
·
The District currently
uses PayPal, which does not offer IVR for pay by phone transactions.
·
Paymentus has the capability
for clients to pay by phone. It uses live
District data by way of web server.
·
Paymentus offers
electronic check payments and accepts Discover; PayPal does not.
·
Switching to Paymentus
will result in approximate savings of $1,000 per month.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the agreement with Paymentus was approved.
SIXTH ORDER OF BUSINESS Staff Reports
A.
Manager
·
Participation
in the Annual Waterway Cleanup
The
District contributes and participates in the Annual Waterway Cleanup every
year. District staff is paid overtime to
participate; however, there is not much to clean up in the District’s waterway
because staff regularly cleans and maintains them.
There was Board consensus to
contribute financially to the Annual Waterway Cleanup, but not have staff
participate.
·
Consideration
of H&H Contract for Alternate Sludge Disposal
The
DEP is mandating the District to have an alternative for sludge disposal. The District currently has land application
and land fill. The third proposed
alternative is to have H&H reserve space in their system in case the first
two alternatives are not possible.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the agreement with H&H for alternate sludge
disposal was approved.
·
Utility
Billing Work Orders
The Board reviewed the work
orders. Mr. Shank questioned why January
is always significantly higher. Mr. Daly
explained most people do not realize houseguests over the holidays increase
water usage.
The following was also discussed:
Ř Clean
Fuels sporadically tests the District’s diesel fuels for contaminates. One of the District’s tanks has algae and
water in it. It will cost $2,170 to have
it cleaned out.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor cleaning of one of the District’s diesel tanks at
a cost of $2,170 by Clean Fuels was approved.
Ř There
was discussion regarding odors coming from the water plant.
Ř Mr.
Cassel reviewed several issues with Well #5 and items needing attention. There will be approximately an additional
$70,000 in expenses. The total cost will
be $100,000 to $125,000. The cost of a
new well is approximately $250,000.
Ř The
Board expressed concern about spending more money in well repairs than the
estimated amount and questioned at what point is it no longer cost
effective.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor additional expenses not to exceed $50,000 were
approved to proceed on necessary work for Well #5.
Ř Mr.
Cassel and Mr. Lyn reviewed several issues with Well #10. A report outlining the issues discussed is
attached hereto and made a part of the public record.
B. Director
of Operations
·
Water
Mr. Stover reported the
following:
Ř Things
are moving forward with his department.
Ř There
are several projects in process with positive results.
Ř Mr.
Brown is taking care of projects his company is responsible for.
Ř Mr.
Lyn made corrections to the initial acid skid drawings. Building will begin in approximately three
weeks.
Ř Internal
flow meters are being checked to see if replacements are necessary.
·
Sewer
Mr. McIntosh reported Globaltech
completed the sludge lime in Plant F and returned $7,000 to the District.
·
Stormwater
Mr. Frederick reported the following:
Ř The
LP tank project will be completed this week.
Ř Installation
of telemetry for water elevations will begin this week.
Ř The
tree project will begin within the next two weeks. Discussion ensued regarding the tree
mitigation project and issues with the city.
·
Field
Mr.
Seigfried provided an update on the lift station project, which is expected to
be completed in March.
Mr.
Daly updated the Board on an on-campus lift station flood. A pilot light will be installed and monitored
by the Wastewater Department.
·
Human
Resources
Mr. Shank requested an
email be sent to all job applicants acknowledging receipt and thanking them for
their application.
C. Attorney
Mr. Capko reported the
following:
·
A proposed canal bank
erosion, monitoring and response policy was drafted and sent to staff for
comments. A final proposed policy will
be presented to the Board at the next meeting.
·
A negotiation session
will be set up with CH2M Hill to discuss fee issues.
D. Engineer
·
Consideration
of Work Authorization #74 for Well Step-Drawdown Testing
The following was discussed:
Ř Mr.
Lyn reviewed Work Authorization #74 for engineering consulting services related
to well step-drawdown testing in the amount of $14,980.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #74 in the amount of $14,980 was
approved.
Ř Mr.
Lyn is working with Mr. McIntosh on leveling the gate.
SEVENTH ORDER OF BUSINESS Approval of Financial
Statements for January 2013
The Board reviewed the financial
statements.
EIGHTH ORDER OF BUSINESS Supervisors’ Request
There not being any, the next item
followed.
NINTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned.
Kenneth
Cassel Martin Shank
Assistant
Secretary President